For study-abroad consultancy agencies
No student, quote or commission slips through the cracks.
Who called, which quote is waiting for a reply, which document is missing, which school hasn't paid its commission? Stop keeping it all in Excel, your inbox and your head, and see it on one screen.
Today
- Jessica opened the quote
- Tom's passport is about to expire
- Acceptance from the school
- Commission payment due
Sound familiar?
A student calls: "Any news on my application?"
If the answer is in a spreadsheet, an email or the head of a consultant who's on leave, the student is left waiting on the phone.
Incoming call · 00:00
Jessica M."Any news on my application?"
TodayNobody knows where the student's application stands.
With hopadicoWhoever's covering opens the file and sees the last conversation and what's next.
A consultant's day
Your consultants know where to start the day.
- Morning
The to-do list is ready
Students whose passport or visa is about to expire, the day's tasks and reminders, all in one list. No need to work out who to call.
- Midday
New enquiries reach the right person
Enquiries from your website are assigned to a consultant by your rules. If nobody responds in time, they move to the next person.
- Afternoon
Quotes without a calculator
Pick the course, accommodation and insurance, and the price is ready. Send the student a few options and see whether they open the quote.
- Evening
Goes home with a clear head
The student uploaded their document through the portal, the school's decision is on file and tomorrow's reminder is set.
The student's journey
From first message to commission, you never type the same thing twice.
Enquiry
Comes in from your web form, widget or Excel. Its source is recorded too.
Quote
Built with real catalogue prices and sent to the student as a link.
Application
Apply to several schools from the same file. Documents and school decisions are tracked across 23 stages.
Enrolment
One of the applications is confirmed and the signed contract goes into the file.
Commission
Instalments and the commission the school owes you are ready and waiting. Claim it from the school and record it when it's paid.
Same student, different screens
Everyone sees their own work, and nothing they don't need.
You can see where the money and the work stand.
Which sources bring enrolments, which enquiry is waiting with whom, how each consultant is doing.
See the detailsSource-to-enrolment funnel
- Enquiries120
- Quotes64
- Applications31
- Enrolments18
Names and figures are examples.
Working across countries
School in Toronto, student in Manchester, partner in Madrid.
For you, that's just an ordinary day. You don't need a separate spreadsheet to manage it.
Currency
Schools price in their own currency and students see the quote in yours. Nobody converts rates by hand.
Language
The student portal opens with your branding, in the languages you choose.
Time zones
Calendars and reminders run on your time.
Quotes
Quote a price you can stand by.
One small slip in a manual calculation breaks your word to the student. The price is worked out automatically from the season, number of weeks, promotions and exchange rate. All you do is choose the right options for the student.
- Offer several options in one quote
- See when the student opens the quote
- Instalments and commission from an accepted quote go straight to accounting
Quote for Jessica M.
Malta, 12 weeks of General English
- Course€2,760
- Promotion-€276
- Accommodation, 12 weeks€1,920
- Insurance€180
Total€4,584
School, student and figures are examples.
Accounting
Mistakes aren't deleted, they're corrected.
If a payment is entered wrongly, the entry isn't deleted and forgotten; a correcting entry is posted against it. Even a year later, you can see what changed and why.
See accounting
Commission ledger
- 3 NovInstalment received from student+€1,200Done
- 4 NovPayment made to school, amount checked-€2,480Done
- 5 NovCommission claimed from school+€690Pending
- 6 NovPartner's share set aside-€180Done
- 7 NovPayment entered with the wrong amount+€1,500Wrong entry
- Wrong payment corrected, original entry kept-€300Correction
The wrong entry wasn't deleted. The correction points to it.
Dates and amounts are examples.
Why hopadico
No more explaining your business to software that doesn't understand it.
See real prices when you search for schools.
Search by budget and read why each school suits the student. The terms you agree are locked in once both sides approve them.
Marketplace
You don't enter school details.
Schools keep their own catalogues up to date. Programmes from the schools you work with appear in your catalogue automatically.
Schools
You don't have to ask for reports.
Funnel, consultant results and quote activity arrive in your inbox when you choose.
Reports
You're not on your own when you get stuck.
Support tickets, FAQs, videos and release notes in one place. You're kept informed as your ticket progresses.
Support
A bug only needs fixing once.
Everyone uses the same system. When a bug is fixed, it's fixed for you too, with no separate installation to deal with.
Features
Security
No other agency can see your data. You control support access.
Your data is kept separate from other agencies' data.
Our support team can only access your account for a limited time, with view-only rights. You see it straight away and can switch it off whenever you like.
Every time someone views sensitive records, such as health information, it is logged.
You can export all of a student's data and delete it permanently.
See it with your own prices.
In a short demo, we'll use your own prices and way of working, and look together at whether it fits your business.
